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Registration Guidelines

Registration is a two-step process:

  1. Submit your proposal: The deadline for proposal submissions is Friday, March 29 at 4pm. You will receive an email confirming receipt of your submission by Monday, April 8.
  2. Register for the conference: At the same time you submit your proposal, please go ahead and register for the conference.  DO NOT FORGET TO REGISTER FOR THE CONFERENCE!  By Monday, April 15 you will receive an email if your proposal has been accepted for the conference.  If your proposal is not accepted, we will remove you from the registration list. 

Completely read through the guidelines as they will help you fill out the registration form correctly and completely.  Make sure your faculty sponsor is aware that you are submitting a proposal!

  1. Fill out the registration form.  Be sure to fill out the  correct form - "presenter registration". (Faculty sponsors and guests must complete the "faculty/guest registration" form).
  2. Fill out the title of your proposal and an abstract. See abstract examples from previous years on this site.  Be sure to proof your abstract and get feedback from your faculty advisor  - ABSTRACTS ARE USED in the PROGRAM BOOKLET!!! Make sure they are well written, detailed and professional.
  3. Technology Needs: Make sure to select the equipment needed for your presentation under "equipment needs" on the registration form. Presentation files should either be PC-compatible and saved on a USB flash device or posted on a web site that is accessible via Internet access. We recommend bringing a back-up copy of any files you plan to access through the Internet in case of unexpected Internet access issues.
  4. Submit your registration form and proposal. by clicking "Submit" at the bottom of the registration form.

Deadline for submissions is Friday, March 29, 2013 at 4 pm - no exceptions.

You will receive an email confirming receipt of your submission by Monday, April 8.

You will receive an email confirming your acceptance or denial by Monday, April 15.

Required information for student proposals

  1. Title of proposal is limited to a maximum of 25 words
  2. The Abstract is limited to a maximum of 200 words
  3. Class standing
  4. Type of Conference Proposal

a. Paper Presentations

  • Oral presentations must not exceed 10 minutes plus time for questions.
  • The abstract (200 words, maximum) must be submitted with your registration.
  • Make sure you include the author(s) name(s) and title of the paper in the text of the abstract.
  • Check appropriate boxes under "equipment needs" on the registration form.

b. Posters

  • Printed posters should not exceed 36 inches in width or 48 inches in length. Kutztown University will provide poster boards, tacks, and easels to display printed posters.
  • Students may display posters mounted on trifold poster board. NOTE: Trifold poster boards must be provided by the student and should not exceed 4 feet in width or height.
  • Please specify which type of poster display you plan to use (display table or poster panel & easel) by checking the appropriate box under "equipment needs" on the registration form.
  • Poster presenters must be present for the entire time their poster is displayed to explain their information to and answer questions of conference attendees.

c. Visual Art Work

  • A digital image of 2-dimensional and 3-dimensional visual art submissions must be mailed as a .jpg or .gif or .tif attachment as part of your registration. Make sure you label your attachment with your name, school and medium.
  • Digital images will be reproduced and inserted into the program.
  • Visual art submissions are limited to one (1) piece of visual art expression unless format dictates otherwise (e.g. triptych or progression).
  • Film submissions must be shared via a URL.
  • Film presentations must not exceed 10 minutes.
  • 3-dimensional work must be suitable for display on small tables.
  • The maximum size of framed 2-dimensional work is 48 in. wide by 36 in. high.
  • 2-dimensional work will be displayed on easels.
  • Floor display may be available on a limited basis for free standing sculptures.
  • The size and weight of the art work must be reasonable for one average person to manipulate. 
  • Presenters are responsible for moving, setting up, and removing their own art work.
  • Check the appropriate box under "equipment needs" on the registration form.

d. Performance (original and interpretive pieces)

Dance
  • Dance performances must not exceed 10 minutes.
  • For sound, check the appropriate box under "equipment needs" on the registration form.

Music

  • All musical instruments, including electronic equipment, must be supplied by the performers.
  • Accompanists must be supplied by performer(s).
  • Music performances, including set-up and tear down, must not exceed 10 minutes.
  • Check the appropriate box under "equipment needs" on the registration form.

Poetry Readings

  • Poetry readings must not exceed 10 minutes.
Public Speaking
  • Public speeches must not exceed 10 minutes in length.
  • Check the appropriate box under "equipment needs" on the registration form.

Theater

  • Theater performances must not exceed 10 minutes in length.
  • Check the appropriate box under "equipment needs" on the registration form

Film

  • Film submission must not exceed ten minutes in length.
  • Submit a sample of your film via URL link to Kerri Gardi, Kutztown University Career Development Center at gardi@kutztown.edu

Equipment Use

Presenters will need to supply their own laptops with their materials already uploaded. Kutztown University will support the following equipment and technical connectivity requests only:

  • Internet connectivity
  • DVD player with television
  • Microphone
  • Electric outlet and extension cord
  • Music stands
  • Podium
  • Computer projector for screen
  • Sound system (for performing artists)
  • Easel
  • Display table

ADA Accomodations                                

Kutztown University will provide all reasonable ADA accommodations given institutional resources and timely requests of equipment and technical support needs. Please indicate these needs on the registration form.