The McFarland Student Union is known on campus as the "MSU" or the "SUB". It serves as the living room of the campus community for casual conversation or meals between classes and after class activities. The building is designed as the hub of the University community and provides multiple lounges and amenities to enhance the collegiate environment. The building boasts many amenities including the latest computers in our lab, a host of technology software and hardware such as ADA listening devices, portable smart board, clicker technology, webinar and conference support. There are two art galleries for exclusive use to enhance the student's academic experience, The Bear's Den Art Gallery and The Brick Wall Gallery.
With multiple lounges throughout the 99,000 square foot facility, students and guests have plenty of space to relax independently or, engage with friends and colleagues. The fireside lounge is available for quiet study, has a working fireplace with lounge furniture and additional seating on the mezzanine. The cyber-lounge provides technology and electrical ports with comfortable seating to connect to the internet and enhance your social network. Adjacent to the cub café is an informal TV lounge that offers two large screen, flat panel TVs to catch up on the latest headlines. The Bear's Den lounge has an expansive area for comfortable seating while listening to University entertainers on a small stage with expanded seating on the mezzanine. A designated commuter student lounge has computers, study tables and lounge furniture to enhance the commuting student's experience.
The office for the McFarland Student Union is located on the second floor behind the information desk. Employees work to support the daily operations for events, programs and services and assist more than 7,000 guests daily. The staff members include student information desk workers, art gallery coordinators, building assistants and managers who, along with a dedicated professional staff are always willing to provide information and support your event or program.
Finally, there is plenty to do in the building, grab a quick meal at one of the 4 areas in the cub cafe including Chick-Fil-A or stop by Java-City for a specialty coffee or dessert then, head to a meeting or event coordinated by one of the University departments or student organizations. Stop in to one of the student organization offices: Off Campus Advisory Council, Community Outreach Center, Student Government Board, Association for Campus Events, Greek Life, KU Radio or the Keystone Newspaper. Don't forget to stop by the University Bookstore to check out the latest in KU gear!
The Office for Student Involvement provides students with numerous opportunities in which to invest leisure time and to learn and develop outside the formal academic environment. In addition, it offers a variety of resources and services designed to support a well-balanced, year-round program for student engagement and development. The office officially recognizes an abundance of academic, campus media and publications, diversified interest, Greek, performing arts, public service, residency, social justice, special interest, spiritual, sports and recreation, and visual arts organizations.
Students are also encouraged to participate in the planning and production of campus activities, thereby improving leadership, interpersonal and social skills. Through the Association of Campus Events (ACE), a student organization under the auspices of the office, student leaders provide the University community with a diversified schedule of social, cultural, intellectual, and leisure activities. Some of these programs include guest speakers, artistic performances, comedy performances, dance parties, welcome week events, Homecoming festivities, and evening events provided through Bears at Nite.
Expanded leadership development programs are provided through a multi-track system, Leaders in Kutztown University [LinKU] for the benefit of all Kutztown University students. The office works closely with the Association for Campus Events [ACE], Commuter Student Association [CSA] and four Greek Life Councils.
The office coordinates activities and events for students (including Welcome Week, Homecoming, Bears @ Nite, LinKU, etc.), provides resources and maintains records for student organizations, and is the home for Greek life. In this office you will find the director, assistant director for Greek Life, assistant director for Evening and Weekend Programming, secretary, graduate office assistants, graphic design students and undergraduate office assistants. Contact this office by dialing 610-683-1383 or via e-mail at email@example.com.
Kutztown University supports a variety of student organizations based on a belief in their co-curricular value as part of the general education of students, and as an asset to the University community. Students have the opportunity to participate in activities that are athletic, literary, pre-professional, religious, social, artistic, political, or special interest in nature. No matter what one's interests are, Kutztown probably has an organization that will help prepare a student for a career in their chosen field. If not, the office will help a student tailor make an organization to fit their specific needs and interests.
KU recognizes the valuable experiences that students can gain through involvement in co-curricular organizations and activities. This involvement allows students to develop and apply leadership skills outside the formal academic arena. Involvement in campus organizations provides members with opportunities to develop lasting friendships which enhance the college experience. In addition, organizational involvement is a great resume builder that interests prospective employers.
Eligibility Requirements for Membership
Membership in any registered student organization is open to those students on the basis of personal interest, ability and performance who meet the following minimum criteria:
- Enrolled as a Student Activity Fee paying student during each semester of membership;
- Satisfy the membership requirements of the organization;
- Remain in good standing (not on academic or disciplinary probation) during each semester of membership; and free of holds on University records; and
- Kutztown University employees and alumni may be non-voting members.
Eligibility Requirements for Leadership Positions
While the minimum eligibility requirements for holding an office/leadership position within student organizations are similar to those of membership, student leaders are often held to higher standards. Organizations may establish higher requirements for participation or leadership, but may not waive these minimum membership requirements. Any student organization leader must:
- Be enrolled as a Student Activity Fee paying student during each semester of leadership;
- Maintain a Quality Point Average of at least 2.0;
- Remain in consistently high disciplinary standing; and
- Kutztown University employees and alumni may not hold office.
Registration of a Student Organization
Any student organization which develops objectives that are consistent with the mission of the University is eligible for registration. Registration is permitted upon the petition of the organization, recommendation of the Director for Student Involvement, and approval of the Associate Vice Provost and Dean of Students.
Prior to registration with the University, all student organizations must file with the office a Student Organization Registration and Signature Authorization Form, complete with a listing of all officers and their student identification numbers, local addresses, phone numbers, e-mail addresses and the faculty/staff advisor(s).
There exists a three-tier pyramid classification system of student organizations. Although the privileges and responsibilities increase as a group moves higher in the pyramid, all groups must register with the Office for Student Involvement each academic year and update the registration form each time any information changes.
Organization Classification System
Different students have varied levels of interest and participation in student organizations. In order to meet these varied needs, there is a three-tier system that exists in order for student organizations to become recognized by either the University or the Student Government Association, or both.
Registered student organizations usually include those groups that simply want to reserve University facilities for meetings and programs. These groups may be granted the following University privileges by meeting the requirements for registration (enrolled, activity fee, paying students, organization member requirements, good academic and financial standing with the university).
Groups with registered status have the following privileges:
- Use of "Kutztown University" as part of the organization's name;
- Use of University facilities for organization meetings and programs;
- Limited participation in the campus sales and solicitation process;
- Utilization of the campus circulated mail service;
- Use of bulletin boards, activities calendar, Bear Essentials, and KU Daily Brief for advertising which conforms to regulations;
- Use of KUnited software program for enhanced engagement; and
- Other appropriate privileges as approved by the President of Kutztown University
SGA-Maroon Status organizations are those groups that meet eligibility criteria as determined by the Student Government Association and have met the University registration requirements for a minimum of fifteen consecutive academic weeks. Typically, these groups are organizations that are more structured in nature, sponsor various organized activities, and wish to utilize the various services offered by the SGA or KUSSI. Additionally, these groups serve the Kutztown University community by providing opportunities for development in such aspects of life as intellectual, aesthetic, physical, spiritual and social, and serve the special interests of its membership as indicated by the organization's mission and bylaws. Privileges of SGA-Maroon status organizations are plentiful. They include:
- All privileges accorded to registered organizations;
- Use of SGA-owned equipment and resources for organization functions, including vehicles, copier, fax machine, and SGB office telephone;
- Use of the "SGA-Maroon status" title in information; and
- Other appropriate privileges as approved by the President of the University and/or the Student Government Board.
Before SGA-Maroon status can be granted, a student organization must submit an application to the Student Government Board via the Student Involvement Office (MSU 153) and develop a mission statement and constitution. That mission statement must then be approved by the Student Government Board, the University President, or designee.
SGA-Maroon status groups must utilize the SGA accounting resources for all financial activity and maintain compliance with University and SGA regulations. They also must submit a monthly student organization Activity Report to the Secretary of the Student Government Board via the Office for Student Involvement. Their mission statement and bylaws must be approved by the Student Government Board before being granted SGA-maroon status.
SGA-Gold Status organizations have a great deal of autonomy on campus, but are also subject to stringent regulations of the Student Government Association. These groups typically are those that serve the general purpose of the Kutztown University community by providing opportunities for development in such aspects of life as intellectual, aesthetic, physical, spiritual and social, often including campus-wide programs in addition to those specifically designed to support the purpose of the organizations as stated in its mission statement and bylaws. Privileges of SGA-gold status organizations are abundant. They include:
- All privileges accorded to SGA-maroon status organizations
- Eligibility for SGA funding as allocated during the SGB budget process
- Use of the "SGA-Gold" title in communications and information; and
- Other appropriate privileges as approved by the President of the University and the SGB.
In order to be eligible to apply for SGA-gold status, an organization must fulfill University registration requirements, maintain SGA-Maroon status for fifteen consecutive academic weeks, and file a Letter of Intent with the Student Government Board via the Office for Student Involvement (MSU 153) along with a copy of its mission statement and constitution. Its membership must be open to all members of the Student Government Association. SGA-Gold status groups must utilize the SGA accounting resources for all financial activity and maintain compliance with University and SGA regulations. They also must submit a monthly student organization Activity Report to the Secretary of Student Government Board via the Office for Student Involvement.
For more information on student engagement opportunities review the SGB Standing Committees. A complete description of the procedures for registering a student organization or applying for SGA-Maroon or SGA-Gold status may be obtained from the Office for Student Involvement located in room 153 of McFarland Student Union or via telephone at (610) 683-1383.
Student organizations at Kutztown are autonomous and are, therefore, comprised of students and promote traditions and new initiations for students. Each is also a part of KU, a community of students, faculty, and staff together. This relationship is represented by the role of faculty/staff advisors to student groups.
Students are encouraged to develop strong functional relationships with their advisors to promote learning and development for their members and the KU community.
Prior to registering each year, all organizations must enlist the service of a full-time member of the faculty or staff to serve as an advisor to the organization. Often filling many roles, the advisor assists the organization with meeting its objectives while ensuring that all activities are in compliance with University rules and regulations and local, state, and federal laws.
Student Organization Monthly Activity Reports
Gold and Maroon status organizations are required to submit monthly SGB activity reports to the Student Involvement office, MSU 153.
Complete membership lists and financial statements should be available upon request by the Director. Any changes in information occurring during the academic year should be reported in writing to the Director within one week of the change.
Conformance to Kutztown University's Regulations and the Law
Student organizations that support an organized program of activities play an important part in total university life and must, therefore, exercise judgment and responsibility, individually, as members, and collectively as organizations.
The purpose and activities of each student organization will conform to and comply with federal, state and local laws and policies and regulations of Kutztown University and the Student Government Association. Student organizations and their officers and advisors are responsible and accountable for all actions of the organization. Any violations of law or rules and regulations of Kutztown University or its Student Government Association may be considered violations by the organization and its officers and shall be processed in accordance with the Document on Student Rights and Welfare as well as federal and state law. Advisors and officers are liable only when violations of law are observed and reasonable steps are not taken to terminate and/or prevent a reoccurrence of unlawful activity by an announcement that Commonwealth laws will be followed and an expulsion of the offenders from the premises occurs.
Organizations which violate Kutztown University or Student Government regulations are subject to disciplinary action. Such action may include, but not be limited to:
- Limitation of privileges;
- Temporary suspension of the organization's activities;
- Withdrawal of registration, recognition, or sponsorship of the organization; or disciplinary action through the office of the Dean of Students.
University Support of Student Organizations
The University is committed to maintaining itself as a place where students and student groups are exposed to and learn from their contact with a wide array of viewpoints and ideas. Therefore, it discourages, to the extent that it can without infringing unduly on personal, political or religious liberty, those forms of activity and association, which close students off from new and/or different ideas. The University recognizes that somewhat exclusive student organizations and groups may be necessary for the nurturing of minority ideas, and by doing so may contribute over the long run to the richness of intellectual and social life of the individual as well as the campus as a whole. However, the University strongly discourages organizations or groupings ,which undermine the intellectual and/or social development of students either by extreme isolation of members from other students on campus, or by such a closely-knit structure that students in the group lose their individuality. In order to comply with the University's commitment to non-discrimination, no organization shall illegally discriminate on the basis of race, ethnicity, gender, age, national origin, religion, disability, marital status, sexual orientation, parental status, or veteran's status.
Registration of a student organization by the University shall not imply support for any student organization's purpose, philosophy, or activity. The University will not assume any legal liability for activities of student organizations. In acknowledgment of this fact, in seeking, securing and maintaining the privilege to be a registered organization, each student organization must agree, in writing, to abide by all pertinent University policies and regulations and to hold harmless the University for any actions of the club or organization.
Over 160 student clubs register with Student Involvement Office each year. The most significant of these is the Student Government Association, ran by the Student Government Board (SGB). The SGB has five standing committees: the Association of Campus Events (ACE), Recreational and Sports Club Council, United Greek Council, the Residence Hall Association and the Off-Campus Advisory Council.
Information regarding student organizations can be obtained from the Office for Student Involvement located in room 153 of the McFarland Student Union. Stop by to gather more information or contact the office via telephone at 610-683-1383, via e-mail at firstname.lastname@example.org, or visit the web site at http://involvement.kutztown.edu.
Student Government Board (SGB)
The Kutztown University Student Government Association (SGA) is Kutztown University's chief body of student government and is comprised of students who have paid the Student Activity Fee entering each semester of matriculation. This fee, mandatory for all students who are registered for four or more credits, is used to create a programming budget for student organizations, auxiliary services, and special Student Government-supported programs.
The SGA is governed by its constitution and is managed by 33 elected student officials who serve as members of the Student Government Board (see Bylaws of the Student Government Board). Members are elected to two-semester terms by a vote of the SGA. The SGB is led by the Executive Council, including the President, Vice-President, Parliamentarian, Treasurer, and Secretary.
The major functions of the SGB are to represent student opinion to the administration and faculty, to oversee the committee system and the administration of the Student Activity Fee fund, and to encourage discussion of important community issues within the student body. The SGB selects students to serve on the many administrative, faculty, and University & SGB committees. New appointments are made regularly, allowing many students the opportunity to participate in committees and to become involved in the University community. The Student Government Board has been influential in shaping and reacting to University policies, as well as developing or supporting innovative programs for students. However, it is best recognized for administering the budget associated with the Student Activity Fee, allocating over two million dollars to student organizations, the athletic program, special SGB-supported projects, and other related activities and programs.
The SGB meets on every Tuesday that classes are in session at 5:00pm in the McFarland Student Union, in the Formal Dining Room. Weekly agendas are set in advance by the SGB President and posted on the Student Government Board bulletin board located outside the SGB office, MSU 196, on the first floor of the Student Union. The organization utilizes Robert's Rules of Order in its decision-making process and all SGB meetings are open to the entire University community.
Association of Campus Events (ACE)
One of the best ways to be involved on campus is to be part of the Association of Campus Events (ACE). ACE is the standing committee of the Student Government Board charged with creating and implementing a diverse series of events for the student body.
The mission of ACE is threefold:
- To create an atmosphere of social, cultural, and community awareness through diverse programming;
- To maximize student learning and personal enrichment through the provision of programs that compliment the curriculum; and
- Serve as social outlets which allow for the constructive use of free time.
Membership is open to any student who pays the student activity fee and meets the following criteria:
- 2.0 QPA; and
- Student must attend 2 consecutive ACE general board meetings, 1 ACE event and 1 committee meeting.
ACE designs and coordinates a wide variety of programming including lectures, debates, musical performances, off campus day trips, tournaments as well as supporting University-wide events such as Welcome Week, Family Day, and Homecoming. The executive board of ACE consists of four members: President, Vice-President, Treasurer, and Secretary.
In addition to the executive board, there are six committees, which coordinate all aspects of specific events. These include:
Diverse series of premiere programs and performances including cultural celebrations, Black History Month, Latino Heritage Month, LBGTQ issues, lectures/debates on timely events, campus-oriented topics, and national/world issues; music, dance, theater, and literary performances; exhibits and/or demonstrations by visiting artists; and documentary films. This committee also works closely with KU Presents!, Multicultural Center, LBGTQ Center, and the Women's Center to plan events for the student body.
Major Programs and Events:
Plans large scale events on campus during Homecoming, Welcome Week, Family Day, Gold Rush, and Bearfest. Also plans the annual St. Patty's Day on the Hill and a Spring Week event(s).
Plans programs of an educational nature on topics such as sex, alcohol, and other drugs, mental health, leadership, career development, fitness, anti-bullying, stress, etc. This committee also works closely with the Health and Wellness Center on campus to plan events.
Plans events for the pure entertainment of the students. These events include dances, game shows, outdoor movies, hypnotists, novelty events, annual KU's Got Talent, and magicians.
C2: Coffeehouse and Comedy Committee aka C2 plans a monthly coffeehouse/open mic night to showcase student talent as well as a monthly comedy night.
Plans off campus day trips to museums, plays, performances, cultural events, major cities, or various recreational locations.
Focuses on recruitment of new members and retention of current members, plans community service events for ACE, plans end of semester parties, purchases senior gifts, creates recognition certificates, keeps track of superlatives, works with the Treasurer to plan fundraising for the ACE private account, and staffs summer, fall, and winter involvement fairs.
Focuses on marketing ACE and its events, ordering and designing promotional materials, staffing and reserving promo tables, updating the ACE Facebook and Twitter accounts, taking photos at every ACE event, keeping track of the ACE scrapbook, creating the ACE slideshow, updating the ACE display case, fall and spring event magnets, and any other publicity for large scale events.
ACE can be contacted via telephone at 610-683-4097, via e-mail at email@example.com or by visiting its office located in 166 McFarland Student Union or its home page at http://kunited.kutztown.edu/organization/ace. Follow ACE on Facebook at ACE Kutztown or on Twitter @ ACEKutztown.
Off Campus Advisory Council (OCAC)
The Off Campus Advisory Council serves as the liaison between the university students and community residents to improve communication through cooperative programming plus establish and maintain harmonious relationships between the two groups. It also provides opportunities for students to gain real life leadership experience through civic and community service. OCAC's goals are:
- To discuss relevant attitudes/issues brought to its attention by Kutztown students and community members;
- To seek change or a better solution to relevant attitudes/issues;
- To proactively plan programs that will strengthen relations between the University and community members; and
To ensure that OCAC meets its goals, the organization works closely with the Borough of Kutztown, the Kutztown Community Partnership and the Northeast Berks Chamber of Commerce to offer opportunities that will enhance and strengthen the quality of living in the community. In addition, monthly meetings are held for OCAC members and interested individuals who wish to discuss relevant issues and plan upcoming events in conjunction with its mission.
Recreational and Sports Club Council (RSCC)
This organization oversees the governance of and allocation of funds to all recreational and sports clubs. In addition, RSCC works to ensure that there are numerous opportunities for various types of structured, recreational and competitive outlets for all KU students. For more information contact the Recreational Services Office at 484-646-4214.
Residence Hall Association (RHA)
Every residence hall student is a member of the Residence Hall Association (RHA). RHA is a federation of residence hall governments. It provides a governmental structure as well as an informal forum to foster communication between students, staff, faculty, and administration. Although each residence hall student is a member of RHA, they operate on a representative voting system through the hall councils. The governmental body of RHA is comprised of five executive board members, two representatives from each hall council and several standing committees. RHA provides the Housing, Residential, and Dining Services Office with the students' viewpoint on important issues pertaining to life in the residence halls. RHA also provides a wide range of services, including social, recreational, and educational programs to meet the needs and interests of residence hall students. All meetings are open to any resident student. Meetings are held each Tuesday at 6:30pm in the Dixon Hall Leadership Conference Room. The RHA Office is located at 108 Bonner Hall, phone x34041. You can also reach them through their web site: www.kutztown.edu/admin/harlo, and click on RHA.
United Greek Council (UGC)
The United Greek Council (UGC) of Kutztown University is the programming organization for all fraternities and sororities on campus. All recognized chapters at KU serve as the delegation to UGC. Individual members of the fraternity and sorority community are elected or appointed to executive board positions and committees.
All fraternal organizations were founded on the principles of scholarship, leadership, service, and fellowship. Because of this, the United Greek Council exists to promote a collaborative pursuit of excellence among these four pillars. UGC is involved in planning and participating in various educational and social programs throughout the year. Some of these programs/events include:
- KU Kick-Off Carnival
- National Hazing Prevention Week
- Educational programming on topics such as alcohol awareness & sexual assault prevention
- Sponsorship of student delegates to regional and national Greek conferences and leadership institutes
- Leadership workshops
- Greek Week
- Greek Awards Ceremony
- Stompin' Grounds Yard Show
There are three governing councils that also fall under UGC: College Panhellenic Council (CPC), Interfraternity Council (IFC), and Multicultural Greek Council (MGC). These councils provide governance and programming to their respective member chapters and coordinate recruitment/intake efforts on campus.
In addition to programming and educational efforts through all four Greek councils on campus, each recognized chapter sponsors programs for their members and the campus community throughout the year. UGC is one of four standing committees represented on the Student Government Board.
If you are interested in learning more about becoming involved with Greek Life on campus or about upcoming events, e-mail firstname.lastname@example.org, visit 153 McFarland Student Union, or call 610-683-1383. Visit the Greek Life Services homepage at www.kutztown.edu/divisions/studentservices/departments/sis/greeklife/index.aspx for more information.
Involvement in a fraternal organization can be very rewarding. There are many opportunities to gain valuable leadership experiences and make friendships that will last a lifetime.
Greek Life Services provides guidance and support to all nationally affiliated fraternities and sororities at Kutztown University and coordinates hazing prevention programming. Housed in the Office of Student Involvement all councils and chapters are assisted in the areas of scholarship development, leadership development, recruitment/intake, new member education, community service/philanthropy, risk management, and programming.
To find out more information about Greek Life or the services provided, email email@example.com, stop by the Office of Student Involvement in 153 McFarland Student Union, or call 610-683-1383.
Greek Letter Organizations Expansion Policy
Kutztown University's Greek community is proud of the accomplishments achieved over the last several years and the United Greek Council continues to be a part of leading such a transformation. This outlined expansion policy has been created to ensure controlled growth while maintaining a stable, viable membership in the existing groups. As we look to the future of Greek life at Kutztown, we must also continue to focus on the existing chapters and work to improve the community internally, which may result in a lowered need for future expansion.
As our chapters become stronger and continuously strive for excellence, our community also recognizes the importance of healthy and sustainable growth from the expansion and re-founding of new and/or existing chapters. Each expansion process is unique, but similar in the fact that colonizations require a cohesive effort from all parties. Specifically, the students, national organizations, and university representatives must work together in order to develop successful new colonies and organizations that thrive.
All fraternity/sorority interest groups, colonies, and/or chapters looking for recognition at Kutztown University must be recognized by one of the following national umbrella organizations:
A. The National Panhellenic Conference (NPC)
B. The National Pan-Hellenic Conference (NPHC)
C. The National Interfraternity Conference (NIC)
D. The National Latin Fraternal Organization (NALFO)
E. The National Multicultural Greek Council (NMGC)
Note: Kutztown University does not recognize local organizations, described as fraternities or sororities, which are not full members of one of the above mentioned umbrella organizations. The Office of Student Involvement also recognizes and respects alumni of former organizations and therefore may attempt to bring back organizations who had previously been members of the Kutztown University Greek community before bringing new chapters onto campus.
Governing Council Recognition/Extension Polices & Procedures
A. Interfraternity Council:
- Will support and recognize only the National/International Men's Greek Social Organizations that are members of the National Interfraternity Conference (NIC) for consideration for expansion.
- The IFC will allow expansion/extension to take place every 2 - 4 calendar years.
- IFC, in collaboration with and support of the Office of Student Involvement, will only permit one organization to expand/extend as a colony for four consecutive semesters. During this time no other organization may expand, form, or colonize. If, after two years, the colony does not become a chartered organization, the group may not proceed further to colonize on campus.
- Will follow the extension/expansion guidelines and procedures outlined in the Panhellenic Conference Manual of Information. The manual states that expansion will be considered once formal recruitment has taken place and a number of women have not been able to affiliate with the existing groups on campus.
- Through the use of an exploratory committee and with NPC guidance, CPC may choose to increase total for the existing chapters or open the campus for expansion.
- CPC, in collaboration with and support of the Office of Student Involvement, will only permit one organization to expand/extend as a colony for four consecutive semesters. During this time no other organization may expand, form, or colonize. If, after two years, the colony does not become a chartered organization, the group may not proceed further to colonize on campus.
C. Multicultural Greek Council:
- Will support and expand in working with the Office of Student Involvement to network and partner with a National Organization during the expansion process.
- All interest groups will work closely with the Office of Student Involvement for direction and advisement regarding colonization and recognition.
- MGC, in collaboration with and support of the Office of Student Involvement, will only permit one organization to expand/extend as a colony for four consecutive semesters. During this time no other organization may expand, form, or colonize. If, after two years, the colony does not become a chartered organization, the group may not proceed further to colonize on campus.
Steps to Becoming a Recognized Organization
A. Interest Group
- The interest group must submit the "Application to Form a Greek-Letter Fraternal Organization" packet to the Assistant Director of the Student Involvement office.
- The application must also include the name and contact information of the group's advisor, who is a current faculty or staff member at Kutztown University.
- The Assistant Director will review the packet and pending a positive review, will forward the packet onto UGC for a vote on colonization. For details on new application criteria, please see the document, "Application packet procedures."
- The requesting group's proposal will be placed on the agenda at a UGC meeting to be held two weeks from the date of a positive review from the Assistant Director. The interest group must present any and all relevant information to UGC in order to help it make an informed decision. Three-fourths of the UGC voting organizations must approve the request for expansion. The group's application will then proceed to the Associate Vice Provost and Dean of Students for a final approval.
- If UGC declines the interest group's proposal, the group can appeal the decision in writing to the Associate Vice Provost and Dean of Students within 10 business days. If the Director upholds the decision made by UGC, the group may not proceed further to attempt to colonize on campus. If the Director reverses the UGC decision, the interest group must re-present to UGC with new information.
- Once UGC has endorsed the interest group as a colony, it will be given Provisional Recognition status and has one year to complete the expectations outlined below. The group will then apply for recognition to one of the three governing bodies: IFC, CPC, or MGC. Throughout the colonization process, UGC will provide a mentorship program for the new group.
- As a colony, the group must:
a. Meet with its faculty advisor and the Assistant Director of Student Involvement at least once a month.
b. Utilize an alumni advisory board and forward names and contact information to the Office of Student Involvement.
c. Provide the Office of Student Involvement with a calendar of all group events at the beginning of each academic semester. It is recommended that the group perform some type of community service during the colonization period.
d. Appoint a representative to attend all UGC meetings as well as the other governing body meetings (IFC, CPC, MGC) as appropriate.
e. Wait to begin recruiting potential new members until after the formal recruitment period is completed.
f. Assure that the group will follow the Anti-Hazing policies of Kutztown University and Pennsylvania State Law Act 175 and forbid hazing within your organization. Once the new member education/intake process begins, the Anti-Hazing Agreement Form must be signed by all members.
g. Provide the Office of Student Involvement with a schedule of the new member education process at least three weeks before the educational process begins.
h. Provide the Office of Student Involvement a schedule of visiting national officers and meeting times as needed.
i. Adhere to all provisions concerning fraternities or sororities, as noted in the United Greek Council, Interfraternity Council, Panhellenic Council, and Multicultural Greek Council Constitution and By-Laws as well as the Student Code of Conduct.
C. Kutztown University expects the National Organization supporting the colony to:
- Meet regularly with the colony, at least once a month.
- Provide staff to the colony for one year during the colonization process.
- Communicate regularly with the Assistant Director of Student Involvement on the colony's status and progress.
Upon completion of the items outlined above, the group will be formally reviewed by one of the three governing bodies: IFC, CPC, or MGC, the Assistant Director of Student Involvement. This presentation will be both oral and in writing to these groups. Upon approval, the group will move on to the final phase, chartering.
Recreational Services provides students with a variety of different options for recreating, maintaining or developing their physical fitness. In the fall of 2006, Kutztown University opened the doors to its new state-of-the-art Student Recreation Center, a dedicated facility for the development and enhancement of recreation on campus. Recreational Services has four main component areas for students-Open Recreation, Intramurals, Recreational & Sports Clubs and Group Fitness. For more information on all the activities available, contact the department at (484) 646-4200 or visit the web site at recreation.kutztown.edu.
Student Recreation Center
Open Recreation is an unstructured recreational option for all students at KU and the Student Recreation Center (SRC) is the focal area of that program. The Student Recreation Center is equipped with a fitness center, two gyms, two racquetball courts, a running track, two dance studios and an indoor climbing wall. The 8,800 square feet fitness center includes a variety of selectorized equipment, free weights, over 45 cardiovascular pieces and a state-of-the-art entertainment system to enhance any workout. The West Gym, with its curved corners, recessed goals and multipurpose synthetic surface can be used for basketball, volleyball, badminton, hockey, soccer and lacrosse, while the wood floor East Gym can accommodate students interested in basketball, volleyball and badminton. Suspended above both gyms is a three-lane, 1/10th of a mile indoor track. Also located in the SRC is an indoor rock climbing wall, which can be used for bouldering, top roping and lead climbing. Additionally, a full slate of group exercise classes are available to students in both the North and South Studios. Other amenities include an equipment check-out area, locker rooms with Jacuzzis and a lounge featuring a big screen TV, table tennis and pool tables.
In addition to the Student Recreation Center, other open recreation opportunities are available in the following facilities:
- Keystone Hall Pool
- Keystone Hall Field House
- Tennis Courts
- Outdoor Track within the Stadium
Intramurals (IM's) is a collection of one-day tournaments, special events, and leagues that pit KU student organized teams against other KU student organized teams. IM's vary in their competitiveness from activity to activity and from team to team. It provides all students an opportunity to participate in some type of activity as regularly as his or her interest, ability, and time will permit. Students will find throughout the course of the year that there is something for everyone. Leagues are classified as men's, women's or "co-rec" and some of the sports offered are: flag football, basketball, softball, volleyball, dodgeball, and soccer (Indoor & Outdoor). Recreational Services also offers a variety of individual league tournaments and special events. Some examples of these activities are: Texas Hold 'Em, 5K Fun Run, table tennis, billiards and tennis tournaments.
Recreational and Sports Clubs
For students who are interested in gathering, participating, or competing as a group in an activity and are not interested in an intercollegiate sport we offer Recreational & Sports Clubs. Rec & Sports Clubs vary in their competitive scope; some are instructional while others are highly competitive and compete on a regional and national level. These clubs are student run and have guidance from knowledgeable volunteer coaches and advisors. The Rec and Sports Club Council is the governing body for all of these clubs.
The clubs are broken down into two groups. The first is Recreational Clubs such as: black flame (dance), cycling, dance team, outdoors clubs, and fencing. The second group is Sports Clubs such as: equestrian, ice hockey, roller hockey, men's & women's lacrosse, men's & women's rugby, ultimate Frisbee, men's soccer, and men's volleyball. Students interested in adding new Rec & Sports Clubs must petition the Clubs Council for admission.
Group Exercise offers a professionally-led, organized workout in a variety of formats and intensities. No experience or advanced registration is required. All sessions are on a first come, first serve basis. For a complete schedule of sessions, visit the web site recreation.kutztown.edu or check the schedule card.
The University supports a 21 sport intercollegiate athletic program that participates in Division II of the National Collegiate Athletic Association (NCAA) and is a member of the Pennsylvania State Athletic Conference (PSAC). They include: Baseball, Men's and Women's Basketball, Men's and Women's Cross Country, Field Hockey, Women's Golf, Football, Women's Soccer, Softball, Women's Swimming, Men's and Women's Tennis, Men's and Women's Track & Field (indoor and outdoor), Women's Bowling, Women's Lacrosse, Women's Volleyball, and Wrestling.
Students interested in participating on an intercollegiate athletic team should contact the coach as soon as possible. Students must be cleared medically and academically before they may participate. All potential athletes must be full-time students enrolled in a minimum of 12 credits before they may even practice. Tryouts are not necessarily conducted in each sport.
Incoming freshmen must have been cleared through the NCAA Eligibility Center which requires an application, final high school transcripts, and SAT or ACT test scores. A minimum SAT test score of 820 and a core course GPA of 2.0 are required. Students who are not eligible as freshmen may be eligible to compete after completing 24 credits at the University.
Athletic scholarships are offered in each sport based upon recommendations initiated by the coach and are renewable each year.
To continue to be eligible to participate on an intercollegiate athletic team, students must be eligible under the rules of the NCAA.
The basic continuing eligibility rules are that a student must remain in good academic standing (cannot be on probation) and maintain satisfactory progress (an average of 12 credits per full-time semester enrolled).
Questions relating specifically to eligibility should be directed to the Compliance Coordinator in the Athletic Department. Questions about the intercollegiate athletic program should be directed to the Director of Intercollegiate Athletic Services at 610-683-4094 in room 105 of Keystone Hall. Detailed information may also be obtained at www.kubears.com.
All students enrolled at Kutztown University are members of Student Government Association (SGA) upon payment of the Student Activity Fee. Kutztown University Student Services, Inc. (KUSSI) is responsible for all of the SGA assets and is authorized by the University President to administer certain financial operations through SGA for the benefit of the students. The Student Government Board (SGB) is the legislative body governing SGA.
KUSSI works closely with the SGB to provide financial assistance and other support services to students and student-led organizations at Kutztown University. Access to funding and free/low cost services is contingent upon the adherence to certain standards as determined by the Student Government Board (SGB). For more information on these policies, please contact the SGB Office at (610) 683-4045 or visit the SGB webpage at http://kusgb.com/index.html.
Whereby it becomes necessary for the students of Kutztown University of Pennsylvania to become a unified association in order that we promote a more representative and efficient student government; to promote a better means of communication within the University domain; and to ensure the rights and privileges of all our constituents; we the students do hereby establish the Student Government Association of Kutztown University of Pennsylvania.
Article I - Name
This association shall from henceforth be designated as the Student Government Association of Kutztown University of Pennsylvania.
Article II - Membership of the Student Government Association
All students enrolled at Kutztown University shall be members of the Student Government Association upon payment of the Student Activity Fee.
Article III - Functions
The Student Government Association shall function as a collective body from which a Student Activity Fee shall be collected and which shall elect as its executive and legislative body the Student Government Board as set forth in this document.
Article IV - Composition of the Student Government Board
Section 1: The Student Government Association shall be represented by 33 members of the Student Government Board as follows:
A. Ten representatives from the College of Liberal Arts and Sciences.
B. Six representatives elected from the College of Education.
C. Five representatives elected from College of Business.
D. Three representatives elected from the College of Visual and Performing Arts.
E. Five representatives elected from the student body At-Large.
F. Four representatives elected from the students registered with in their first year at Kutztown University.
Section 2: Members of the Student Government Board must be elected by their select group. (Art. IV - Section I)
Section 3: Members of the Student Government Board shall:
A. Be a constituent of their select group for the duration of their term of office.
B. Represent the interest of their constituent group. (Art. IV - Section I)
C. Represent the interests of the student body in all business brought before the Student Government Board.
D. Serve for a duration of one year, with the exception of those members elected in the mid-year election who shall be required to run again in the regular election. (Art. VIII - Section 5)
E. Remain in good disciplinary standing.
F. Maintain a 2.0 cumulative grade point average during each semester of membership.
Section 4: The term of each Representative shall end May 31st.
Section 5: There shall be no limitations on the number of terms a Representative may serve.
Section 6: Each officer shall serve for one year beginning on June 1st and ending May 31st.
Section 7: If a college ceases to exist the numbers need to be redistributed.
Section 8: If the structure of the current colleges changes then the Student Government Board will reapportion constituencies accordingly.
Article V - Executive Council
The executive power of the Student Government Board shall be vested in the Executive Council.
Section 1: The officers of the Student Government Board, in order of succession, shall consist of the President, Vice President, Parliamentarian, Treasurer, and Secretary.
Section 2: Each officer may serve in only one position at one time on the Executive Council of the Student Government Board.
Section 3: In order to be eligible to run for office, a representative must be a member of the Student Government Board for two semesters.
Section 4: At the first regular meeting after the regular election, the newly elected Student Government Board shall nominate representatives to serve as officers. During the following meeting, the newly elected Student Government Board shall vote by secret ballot to elect the new officers.
Section 5: Should a vacancy occur on the Executive Council during the academic year, an election to fill the position shall be held by the Board at the next regular meeting. The newly elected officer shall fulfill the remainder of the term.
Article VI - Meetings
Section 1: Regular meeting times shall be decided by the Student Government Board.
Section 2: All special meetings shall be called by the Executive Council of the Student Government Board.
Article VII - Committees
Section 1: All standing committees and non-standing committee chairpersons of the Student Government Board shall be designated by the President of the Student Government Board in conjunction with a consensus of the Executive Council and the Student Government Board.
Section 2: Any Student Government Association member may be a member of any Student Government Board Committee upon the approval of the committee chairperson.
Section 3: The following committees shall serve as standing committees of the Student Government Board:
- Association of Campus Events
- Residence Hall Association
- Recreational and Club Sports Council
- United Greek Council
- Off-Campus Advisory Council
Section 4: Each of the stated committees in Article VII, Section 3: shall have a liaison to the Student Government Board.
Section 5: All committees shall not conflict with the rules, regulations and orderly business of the Student Government Board.
Section 6: All committees shall be run in accordance with the Newly Revised Robert's Rules of Order.
Article VIII - Elections
Section 1: All representatives shall be elected in elections supervised by the Student Government Board and its advisor.
Section 2: Each select group (Article IV, Section I) shall vote for candidates in their constituent group by secret ballot for their representatives to the Student Government Board.
Section 3: The general election of Student Government Board representatives shall be held no later than two weeks prior to the end of the academic year, and no earlier than five weeks prior to the end of the academic year.
Section 4: Four newly registered students shall be elected as representatives no later than four weeks into the Fall semester.
Section 5: A mid-year election shall be held no later than two weeks after the beginning of the Spring Semester should any vacancies have occurred up until that time. In the event vacancies bring the Board below 75% of full membership, a special election may be called at any time by the SGB executive council to return the Board to its full membership.
Section 6: Students elected at the regular Spring election shall take office on June 1.
Article IX - Impeachment
Section 1: Any member of the Student Government Board may be impeached for failure to fulfill his/her duties and responsibilities set down in this constitution under the by-laws. (Article IV, Section 3.)
Section 2: Charges of impeachment may be brought up by any representative to the Student Government Board and requires a three fourths affirmative vote.
Section 3: Removal from office must be done in order of due process of law as set forth in the Document on Student Rights and Welfare, Article IV.
Article X - Parliamentary Authority
Robert's Rules of Order Newly Revised shall govern all meetings.
Article XI - Advisors
The advisor to the Student Government Board shall be determined by the Division of Academic & Student Affairs and the Student Government Board and he/she shall be a professional member of the faculty and/or staff employed by the Commonwealth.
Article XII - Judicial
The judicial power of the Student Government Association shall be vested in the Student Judicial Boards established under the Student Rights and Welfare Document.
Article XIII - Amendments
Section 1: On petition of 10% of the Student Government Association or two-thirds of the Student Government Board, the President of the Student Government Board shall call a meeting of the Student Government Board to discuss the proposed amendments.
Section 2: This meeting must be called and the proposed amendments must be published before they are brought to a vote. The amendments must be distributed to the Student Government Association at least two weeks prior to voting.
Section 3: Proposed amendments must be approved by a two thirds majority of the Student Government Association members voting.
Article XIV - Ratification
To ratify this constitution, at least 50% of the Student Government Association must vote. At least 51% of those voting must vote affirmatively.