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D2L Course Retention Program


Our Learning Management System provider, D2L, has advised all state system universities that our PASSHE dedicated space on their servers is quickly filling. This could possibly result in diminished system performance if left unchecked.

To mitigate this, D2L have suggested that each university, at their discretion, retain up to 4 years of courses on their servers. The remaining courses will be removed. The result will allow more free space and improved system performance.

What does this mean for KU?

This year we will remove academic courses from the following semesters: Summer 2010, Fall 2010, Winter 2011, Spring 2011, and Summer 2011.

Non-academic Courses/organizations are not semester-specific and are not affected by this process.

What's next?

Authorized D2L users (staff and faculty) should examine the MS Excel spreadsheet, available at the link below. The document lists the courses to be removed along with a brief explanation of the data. Authorized users will be responsible for exporting their own course components and individual content files. Instructions are provided below, and as always, individualized assistance will be made available to help you through the process.

Student data (grades) and documents (dropbox files, discussion postings) within the course shells will not be preserved, but can be saved separately. Instructions for preserving this data are available below.

The process is scheduled to start May 22, 2015.

Will this happen each year?

Yes! Going forward, this process will happen once a year on a pre-determined date as a maintenance measure. A course list will be made available each year and we will follow a similar procedure.

Course List (you must have Microsoft Excel to view this data)

The data in the below spreadsheet is organized by pages with tabs, found at the bottom of the screen. The tabs are arranged by semester, sortable by course name or ID:

Excel Spreadsheets of courses to be removed (.xlsx)

Excel Spreadsheet example

Click on a tab to view the course list. Academic courses are organized by semester and will be removed. Please export your course content and student data if necessary.

How to!

Export Course Content (document/video)

Course Content: Download Individual Content files (document/video)

Student Data: Export Grades (document/video)

Student Data: Download Dropbox Submission files (document/video)

Student Data: Saving Student Discussion Posts (document/video)