Bookmark and Share

Filing Student Code of Conduct Charges

Overview

In a community as dynamic as a college campus, conflicts occasionally arise when students exhibit inappropriate behavior. It is advantageous that such problems be addressed in a fundamentally fair and timely manner. To that end, the purpose of this guide is to highlight the process that students, staff or faculty can avail themselves to if they are victims of or witnesses to, inappropriate student conduct.    

File charges or mediation?

If you are experiencing problems with a student the Dean of Students Office may be able to assist you in filing a student conduct incident report.   Contact the office to make an appointment to discuss options such mediation to resolve a dispute.  However, members of the campus community have the right to file Student Code of Conduct charges when they feel they have been subject to inappropriate conduct.   

Filing Charges

The Student Code of Conduct outlines behavioral expectations of students.  This code is published in the student handbook The KeyStudents and staff should familiarize themselves with these policies and procedures before filing a charge against another student.  A student, staff or faculty member who charges a student with a violation is also expected to present testimony at a student conduct hearing as the complainant should the need arise.

How do I file charges?

In order to file conduct charges against another student an Incident Report must be submitted to the Dean of Students Office in room 119 Stratton Administration Center.  Refer to the student conduct homeage for reporting options and forms. 

Submitting an Incident Report 

The following information is generally needed to accurately file an Incident Report: 

  • Name, local address, and gender of the respondent (accused student)
  • Date and time of incident
  • Location of incident including the address, building name/number, floor number, wing, room number, etc.
  • The specific violation that occurred
  • Description of any damage
  • Any evidence that was observed, collected, or documented
  • Names of witnesses and other individuals involved in the incident
  • Name of the person submitting the report

The description of the incident should be brief, precise, specific and chronologically accurate. Profanity and/or abusive language, if germane to the alleged incident, should be indicated. Hearsay and opinion are not appropriate inclusions for a report.

It is also important to note that the burden of proof falls on the complainant or the person bringing the charge against a student. In other words, it is the responsibility of the party filing the report to present evidence to substantiate his or her charges that a violation occurred.  Keep this in mind when writing a report. 

What happens next?

In most instances, the a report will be reviewed within a few days of receipt.  If sufficient evidence is presented, the Respondent (accused student) will receive an email or letter known as a notice of charge requesting that s/he contact their assigned case officer to schedule an appointment for a preliminary briefing to review the incident and go over the student conduct process.

When is a hearing necessary?

When a student denies responsibility and requests formal resolution, a hearing will be scheduled in approximately two (2) to three (3) weeks. This hearing is generally with the University Conduct Board or UCB, which consists of a faculty member, an administrator and a student and is presided over by Process Administrator. 

How will the problem be resolved?

After hearing all relevant testimony and examining any evidence, the appropriate hearing authority will determine whether the Respondent is responsible for a violation. If so, sanctions are assigned as appropriate.

Need help preparing for a hearing?      

The Graduate Assistant for Student Conduct serves as the Student Conduct Advisor and can assist students navigate the student conduct process.  The Student Conduct Advisor can help educate students about the conduct process, review hearing and appeal procedures, and assist students with general hearing preparation.  Most importantly, the Student Conduct Advisor can help students feel comfortable and confident going into a hearing.  To meet with the Student Conduct Advisor, email studentconduct@kutztown.edu for additional assistance or call 610-683-1320.