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Registrar FAQ's

General Questions

Can I register over the internet?

Yes, registration over the internet is available to current KU students via MyKU and KU Mobile.


 How are students notified when classes are cancelled?

For the spring and fall semesters, students are notified by the respective department that his or her class is cancelled. For the summer sessions, students are contacted by phone a week before classes are scheduled to begin that their course is cancelled.


Do I have to pay for my summer class in full when I register?


Yes, summer classes are due at the point of registration - we accept Visa, Master Card, Discover or American Express with a 2.65% non-refundable processing fee. You may also pay with cash or check in the Bursar's Office. To guarantee that your schedule is secure we must receive this payment within 7 days of registration. Courses not paid at the point of registration will be removed on a regular basis throughout the open registration period. Financial Aid requests must be processed in the Financial Aid office within 7 days of registration to avoid losing any schedule. This for is available online through the Financial Aid website.


How long do I have to make up an incomplete grade?

Click here to go to the KU Policy Register

Undergraduate students have ten weeks into the next semester. At that time your instructor must submit a resolute grade for you. If you will not be able to complete the work in the ten weeks allotted, you may request an extension from your instructor. The request for the extension must be in writing from the instructor to the Registrar.

Graduate students have one year from the time the incomplete grade is assigned to complete the work.


 Topic-Related Questions

A student on Academic Probation may register for how many credits maximum?

Academic Warning, Probation and Dismissal Policy

Students on Academic Probation may register for no more than 15 credits for the semester without obtaining permission from Academic Enrichment.


Where can undergraduates view information regarding Academic Progress and Eligibility?

Consult the course catalog.


A student on Academic Warning may register for how many credits maximum?

Students on Academic Warning should not register for more than 15 credits without permission from Academic Enrichment. Consult the course catalog to learn more information.


How can a student change their major, minor or academic advisor?

Change of Major, Minor or Academic Advisor Policy

Any student may request a change, but individual academic departments often have special criteria that must be satisfied before approval for change of major is granted. Students should check the college and department requirements carefully before making such a request.


Can students take courses "not for credit" (Auditing a Course)?

Yes, students may take courses "not for credit" provided there is room in the class after all registrations for credit have been handled. The student pays full fee for auditing and may audit no more than one course per semester. Under auditing privileges, students are not required to take examinations and may take such only with approval of the instructor. Once the student has enrolled "Not for Credit," enrollment status may not be changed to "credit" except through special action by the Undergraduate Exceptions Committee upon receipt of approval from the department chairperson and the appropriate college dean. An "AUD" grade will be given in the course. This does not affect your grade point average.


What if there are conflicts in a student's schedule?

The computerized system used for course selection is designed to avoid scheduling conflicts; however, please check your schedule. It is recommended that you print a copy from the class schedule screen.


What are the degree requirements for transfer students?

  • Complete half of the minimum semester hour degree requirements in their major and minor field at Kutztown University. The courses taken to fulfill this requirement must be at the upper level. In some cases, in order to comply with this regulation, a student may be required to complete more than the total semester hours normally required for a degree.
  • A minimum of thirty (30) credits must be completed at Kutztown University.
  • 30 of the final 45 credits must be completed at Kutztown University.

How does the Drop/Add Period work?

Effective Fall 2014 the Drop/Add Policy will provide students with one full week, plus the weekend (excluding holidays) to drop or add courses without penalty.


Does Kutztown University recognize International Baccalaureate students' academic achievement?

Yes, Kutztown University recognizes the academic achievement of International Baccalaureate (IB) students. Therefore, the University awards college-level credit based on the following requirements:

IB Coursework Kutztown Acceptance Requirements
Higher Level Courses accept scores of 5-7 (on a scale of 1-7)
Standard Level Courses accept scores of 6-7 (on a scale of 1-7)
Theory of Knowledge accept for 3 credits if student received IB diploma;
no credits awarded if student only received IB certificate

 

Each subject will be reviewed on a case-by-case basis to determine the course equivalency at Kutztown University.


When can students apply for graduation?

Students may apply for graduation up to one year in advance through MyKU. The deadline to receive applications for the current semester is the end of the second week of the academic semester.


What should students do if they request a Leave of Absence?

To learn more, click here. For students who live on campus, Leave of Absence forms may be picked up and should be returned to the Office of the Registrar for processing. For students who live off-campus, the form is also available online here: Withdrawal/Leave of Absence (PDF).


How does Pass/Fail work?

Pass/Fail is explained on our Academic Policies page. Please click the following link to view the Pass/Fail Policy.


What should students do if they wish to study at another university/college?

Students wishing to study at another college and transfer the credits earned to Kutztown University must obtain permission, from Kutztown University in writing, prior to enrollment. These forms are available in the Office of the Registrar, or you can download them here. The college at which the student wishes to study must be a regionally accredited institution of higher education and grades earned in courses taken will not be included in determining a student's grade point average. However, a minimum grade of "C-" must be earned for the credit to be accepted at Kutztown University.


How can students bring up their grade point average (Q.P.A. or G.P.A.)?

Quality Point Average or Grade Point Average (These terms are synonymous - different universities use these interchangeably.)

One way for students to bring up their grade point average (GPA) is to repeat courses in which they anticipate earning a higher grade. (Note: Repeats of passed courses (A, B, C, D) do not count toward the academic progress requirements for financial aid.) The GPA in a student's major program is based on all courses taken, which the department allows to count toward major, regardless of whether or not the student uses the courses to fulfill major program requirements, as electives, as concomitant courses, or as General Education courses.


How does the Course Repeat Policy work?

This policy is explained on our Academic Policies page. Please click the following link to view the Repeating Courses Policy.


How does the Residency Policy work?

This policy is explained on our Academic Policies page.

Residency Policy for Graduate Students and Residency Policy for Undergraduate Students.


What exactly are the Student Right to Know and Campus Security Act of 1990?

Information on student graduation rates can be obtained from the Office of Institutional Research. Campus crime statistics and a description of policies relating to campus security are available via Public Safety and Police Services.


What is the "10 Year Policy"?

The University welcomes the return to higher education of students who for various reasons did not complete their degrees. Such students should be aware that courses taken in their major discipline ten years or more prior to the resumption of study might not count toward graduation, and for transfer students, the courses might not transfer. Such courses may no longer be considered current or required for the degree. The Registrar in consultation with the appropriate Department Chair will determine the acceptability of these credits. However, students may request the reevaluation of the decision by submitting a petition to their appropriate Department Chair.

Consult the course catalog to learn more information.


How do transfer credits work at Kutztown University?

Transfer credits will not be granted for any previous course(s) taken at Kutztown University and passed with a grade of 'D' or higher.


Where do all veterans and/or dependents receiving GI Montgomery Bill educational benefits go to complete the Application for Benefits Form?

All veterans and/or dependents receiving GI Montgomery Bill educational benefits are asked to stop in the Office of the Registrar during the course selection period to complete an APPLICATION FOR BENEFITS FORM. Failure to complete the necessary form may result in unnecessary delays in processing educational benefits. You are reminded that any change in credit hour load during any given semester or session must be reported to the VA Representative in the Office of the Registrar and to the VA.


How does a student go about withdrawing from the University?

University Withdrawals Policy

Any student leaving the University prior to the end of any academic term must officially withdraw. The student should contact the Office of the Registrar in Room 115 of the Stratton Administration Building to initiate the formal withdrawal process. The date the Office of the Registrar receives the withdrawal form with the students' original signature is the student's official date of withdrawal from the University. Please note that failure to complete the withdrawal process may result in failing grades in all courses being taken at the time of withdrawal.

If the student completes the withdrawal process with the Office of the Registrar prior to the end of the tenth week, the student will receive 'W' grades for all courses. After the 10th week, there is no withdrawal from an individual course. After the end of the 10th week of the semester, students will be held accountable for and graded on all coursework, exams, etc. assigned during the last 5 weeks of the semester.

Please consult the Bursar's webpage for the refund policy.


How does a student go about withdrawing from individual courses?

Course Withdrawals Policy

Courses dropped during the first week of the semester will not be recorded on the student's permanent transcript unless the student withdraws from all his/her classes, in which case a grade of 'W' will be awarded. Students may withdraw from a full semester of classes with a grade of 'W' between the 2nd and 10th week of the semester. After the 10th week of the semester there is no withdrawal from an individual course. After the end of the 10th week of the semester, students will be held accountable for and graded on all coursework, exams, etc. assigned during the last 5 weeks of the semester

Registrar Office Hours

Monday CLOSED - HOLIDAY
Tuesday 8:00 AM - 5:30 PM
Wednesday 8:00 AM - 5:30 PM
Thursday 8:00 AM - 5:30 PM
Friday 8:00 AM - 4:30 PM