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Academic Training

J-1 students may engage in pre- or post-completion academic training, which is training related to a student's field of study. Academic training may involve sequential or simultaneous activities, either paid or unpaid, with several employers provided the application and approval procedures are followed for each employer and activity, and the time limits are not exceeded.

All academic training is counted as full-time, even if the employment is on a part-time basis. A student may engage in full-time academic training, even during the semester, as long as it does not interfere with making normal progress towards completing his/her educational program.

J-1 Student Eligibility Requirements

The following criteria must be met in order to be eligible for academic training:

  • The student is primarily in the United States to study rather than engage in academic training
  • The academic training is directly related to the student's major field of study at the post-secondary accredited academic institution listed on his/her Form DS-2019
  • The student must be in good academic standing
  • The student must have written approval in advance from the ARO for the duration and type of academic training

Time Limitations

A student may be authorized to participate in academic training beginning no later than 30 days after the completion of his/her educational program. The Form DS-2019 must be valid throughout the student's academic training. Please note, if the program end date on the Form DS-2019 is reached before the academic training begins, the program date must be extended prior to the end date, and must remain valid throughout the academic training period.

J-1 students must engage in undergraduate and pre-doctoral training for up to 18 months or the period of the full course of study, whichever is less. Additional time may be added only if it is a mandatory requirement of his/her degree program in the United States.

J-1 students may engage in post-doctoral training for up to 36 months, inclusive of all prior academic training done at that or lower levels of study.

J-1 students in a non-degree program of study are limited to a total stay of 24 months, inclusive of all study time and any authorized academic training. Non-degree students are not eligible for the exception allowing additional time for academic training.

How to apply for Academic Training

Make an appointment with the International Student Advisor.

Get a letter from the academic dean or advisor that includes:

  • The goals and objectives of the specific training program
  • A description of the academic training program, including location, name and address of the training supervisor, number of hours per week, and dates of the training
  • A statement of how the academic training relates to the student's major field of study
  • A rationale explaining why the academic training is an integral or critical part of the student's academic program

Get a new DS-2019 from the International Student Advisor authorized for Academic Training.

Walk-In Hours

Spring 2014

The International Student Advisor will have walk-in hours for the Spring 2014 semester, except Spring Break and a few other dates. You can stop by the Boxwood House with any questions or concerns during these hours. You may also make an appointment if you cannot come to the office during walk-in hours.

Tuesday: 10:00 am - 12:00 pm

Wednesday: 1:00 - 3:00 pm

Thursday: 10:00 am - 12:00 pm

Walk-in Hours Updates/Changes:

April 10: 10-11 am only

Canceled:

April 17 & 24