The Department of Human Resources

Employee Self-Service

What is ESS?

Employee Self-Service (ESS) is a web-based service that provides employees with personal information related to their employment with the Pennsylvania State System of Higher Education (PASSHE). The information covers:

  • Personal Information (personal data, address, emergency contact and bank information)
  • Benefits (medical, life/ADD insurance, long-term disability, flexible spending and retirement)
  • Leave & Time (view balances and absences & staff employees can submit leave requests)
  • Payroll (pay statement and W-4)
  • W-2 available online (optional)

Is it secure?

The level of security is similar to accessing commercial sites such as banks and requires secured password access.

How do I gain access to ESS?

Employee Self-Service requires an employee's username and password.

What is my username and password?

This is the same username and password you use for KU email, to log into the network, etc. Your username should be entered in this format: name@kutztown.edu (full email address).

How do I access the ESS system?

1. Go to Kutztown University
2. Click on Faculty and Staff
3. Click on Employee Self-Service, in the left hand column

or

    Directly from the main PASSHE website at https://portal.passhe.edu/irj/portal .  Be sure to turn off any pop-up blockers.

    Can I change any of the information in the system?

    You can change:

    1. Emergency contact information
    2. W-4 for federal tax withholding
    3. Primary telephone number
    4. Ethnicity/race information
    5. Education information
    6. Limited benefits enrollment
    7. Submit leave requests (non-instructional staff only)
    8. Enroll for electronic W-2 delivery
    9. Primary direct deposit account can be added/changed

    Any other changes should be communicated to the payroll staff via Ask HR

    What if I encounter problems trying to access the site?

    If you get a "user authentication failed" error, contact the IT Help Center at 610-683-1511 or helpcenter@kutztown.edu.  Any other issues should be addressed to HR via Ask HR

    What if I have questions about ESS, or my data on ESS?

    Please send a message via Ask HR

    Where can I get more details on ESS?

    Help Documents:

    Further details on how to use ESS and all its features can be found on any one of these sites.